Effective Date: 26 January 2024​

Introduction Welcome to Erasmus Student Network Comenius University o.z. Privacy Policy. We are committed to safeguarding your privacy and ensuring that your personal data is protected. This policy explains how we handle, use, and protect your personal information in accordance with GDPR and privacy standards.

As a non-profit organization, we are dedicated to supporting Erasmus and international students. Our activities include organizing events and sharing information about relevant activities, all conducted with the utmost respect for your privacy under GDPR guidelines. We are committed to protecting and responsibly handling your personal data in all our non-profit endeavors.

Scope This policy applies to all personal data processed by Erasmus Student Network Comenius University o.z. across all our initiatives, including our website and any other activities we offer.

Data Collection

  • Personal Information: We collect information that you provide directly, such as name, email address, and phone number when you register, make inquiries, or participate in our programs and activities.
  • Usage Data: Information about how you engage with our initiatives, including IP address, browser type, device information, and usage patterns.
  • Sensitive Data: In specific cases, depending on the activity, we may collect data such as health information. This collection is always subject to your explicit consent and necessary for the provision of certain services.

Purpose and Legal Basis for Processing

  • To provide and improve our activities.
  • To be able to carry out our activities.
  • For support and communication.
  • To comply with legal obligations.
  • Processing is based on consent, contract fulfillment, legal requirements, or legitimate interests.

Data Sharing and Disclosure

  • Third-Party Service Providers: We may share data with trusted partners for service provision, analytics, and other business purposes.
  • Legal and Regulatory Requirements: If required, we may disclose data to authorities or as part of legal proceedings.

International Data Transfers

  • We may transfer data internationally in compliance with GDPR standards and applicable privacy laws.

Data Security and Retention

  • We implement strong security measures to protect data from unauthorized access, alteration, or destruction.
  • Data is retained only as long as necessary for the purposes it was collected or as required by law.

Your Rights

  • Access, rectify, or erase your personal data.
  • Object to processing or request data portability.
  • Withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
  • Lodge a complaint with a supervisory authority.

Children’s Privacy

  • Our services are not intended for children under the age of 18, and we do not knowingly collect their data.

Cookies and Tracking Technologies

  • We may use cookies and similar technologies in compliance with your preferences.

Updates to this Policy

  • We may update this policy periodically.